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Hartland Consolidated Schools board meeting, date not confirmed yet

2 h 06 min

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What happened

What happened at this meeting

Board approves HYA as superintendent search firm 38:09

  • The board approved HYA as its superintendent search firm, with proposed revisions to the agreement, after discussion among board members over the firm's cost and the pace of the search. 38:09
  • The board approved revisions to policies 3120, 0154, 0164.1, 2370.02, 5330.01, 8310, 8321, and 8420. 1:05:51
  • A representative of HYA then discussed next steps, including a planning meeting and a search for an interim superintendent, and Kristin Coleman said the board was targeting the 28th for that meeting. 1:10:09

Until Nov 4, lines where a board member takes a side don't name the member. Why →

Item by item (12)
  1. Opening and agenda approval 4:47
    • Cindy Shaw moved to approve the agenda and the consent agenda for the October 19th, 2026 regular meeting. 5:13
    • Greg Keller moved to amend the agenda so the item with the search firm's representative would be taken up first, moving item 3E to 3A. 5:24
    • Kristin Coleman announced that the motion to amend and the agenda approval carried. 6:49
  2. Superintendent's report 7:48
    • A staff member reported on a 2026 student trip to Ecuador and the Galápagos that took 30 students and 5 chaperones. 9:50
    • The superintendent asked board members to review the buildings' EOPs before the November meeting so they could be action items in November. 17:38
  3. Public comment and board reports 18:42
    • Kristin Coleman said there were no cards for call to the public. 18:42
    • Cindy Shaw said the Halloween parade is October 30th and the marching band will visit the elementary schools on October 28th. 19:08
    • Cindy Shaw and Jeff Scott said the superintendent evaluation committee expects to bring a recommendation to the board in November. 19:08
  4. Senior Center transformer purchase 36:06
    • Cindy Shaw moved to approve the Senior Center transformer purchase on the recommendation of the superintendent and the chief financial officer. 36:22
    • A staff member said the building's main unit had been replaced and this purchase was a refurbished unit for the senior center wing that would take about 6 to 8 weeks to arrive. 36:58
    • Kristin Coleman announced that the motion carried. 37:58
  5. Superintendent search firm selection 37:58
    • One board member said the committee found HYA offered a board portal, a wider national reach and a 2-year guarantee, and said HYA would be the best vendor for the district. 38:38
    • One board member said they were not in favor of removing MASB from the finalist round and expressed concern about the price difference and the firm's out-of-state main contact. 44:14
    • Jeff Scott said the cost was $21,500, while Kristin Coleman said it would be a minimum of $24,500 probably, including expenses. 49:06
    • Kristin Coleman announced that the motion carried. 57:04
  6. New and revised policies 57:04
    • One board member proposed removing policies 7540.03 and 7540.04 so they could be reviewed with the artificial intelligence policy, 7540.09. 58:13
    • The superintendent said there was no timeliness attached to approving those policies. 1:03:18
    • The motion carried as amended, approving revisions to policies 3120, 0154, 0164.1, 2370.02, 5330.01, 8310, 8321 and 8420. 1:05:01
  7. Rescinded policies 1:05:51
    • Kristin Coleman said the meeting-related policies being rescinded were captured in revised policy 164.1 and that other rescinded policies would be posted on the website's transparency page. 1:06:30
    • Kristin Coleman announced that the motion carried. 1:09:02
  8. Superintendent search next steps 1:09:02
    • A representative of HYA said the search was about a week behind the original timeline and the planning meeting would address the timeline, an interim search and community input. 1:11:44
    • The representative recommended posting the interim position even for a short window. 1:17:57
    • Kristin Coleman said the board was targeting the 28th for the planning meeting. 1:21:42
  9. Senior Center MDOT master agreement 1:22:11
    • A staff member said the master agreement must be approved before the district can apply for MDOT grants used to buy senior center vehicles. 1:22:35
    • One board member asked whether signing the agreement waived anything and said it would benefit the district to have legal review it. 1:27:18
    • Kristin Coleman said the item would be on the next agenda for a decision. 1:34:13
  10. 31AA safety and mental health funding 1:34:34
    • A district staff member said the safety component was estimated at about $727,000 and the mental health component at about $363,000, and that the safety component still has to be signed off on losing attorney-client privilege. 1:34:47
    • A district staff member said the recommendation next month would be to accept the dollars. 1:40:23
  11. Costa Rica international trip request 1:44:22
    • A staff member said the Costa Rica trip request would be brought to the board next time. 1:44:40
  12. Curriculum materials and training purchase 1:45:17
    • Glenn Gogoleski asked about a $20,000 shipping and handling charge, and a staff member said the purchase is all grant funded. 1:53:33
    • After questions about whether the policy waiver and approval required separate votes, Kristin Coleman moved that the purchase be approved as presented. 1:58:10
    • The motion to approve the purchase carried. 2:04:23

Written by software from the meeting's transcript and checked sentence by sentence against it.

Who spoke

Who spoke

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Video: posted by the district as “HCS Board Meeting - 10/19/2026”