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Philomath School District 17J board meeting, date not confirmed yet

1 h 46 min

This board doesn’t post agenda times. Click a board member to jump to where they first speak; we list only members whose voice our check named. Video length 1 h 46 min.

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What happened

What happened at this meeting

Philomath school board votes unanimously on Division 22 standards submission 1:16:07

  • A district staff member described a tiered process in which each student is assigned a specific staff member for the full school year, with other caring adults added when that connection is not working. 35:04
  • The board took up a resolution on a PERS side account, and a speaker said the bonds would be for $18 million. 45:04
  • The board considered a draft field trip policy as an interim framework, with proposed wording changes, before taking up a proposed trip to Costa Rica. 1:03:59
  • A speaker announced the vote on a motion to accept the district's submission on the state's Division 22 standards was unanimous. 1:16:07

Until Nov 4, lines where a board member takes a side don't name the member. Why →

Item by item (15)
  1. Opening, consent agenda and agenda changes 1:19
    • Speakers asked whether a competition trip request in the consent agenda was a school field trip, and a staff member said students try out and staff or family drive them. 2:33
    • A staff member said there are always 2 adults in the car and that supervision at the event is done by the event's staff. 3:00
    • A speaker proposed adding discussion items on a student's email about proposing a new fight song, a complaint and an update on the superintendent's evaluation. 6:24
  2. Woodworking program contribution 8:30
    • A speaker said family, friends and 3 chapters of the Society of American Foresters contributed $6,170 toward a new wood lathe and bandsaw for the middle school woodshop program, in honor of a longtime volunteer. 9:14
    • A speaker thanked those who contributed for taking the time to attend. 13:58
  3. Association and student reports 14:47
    • A PEA representative said the association looked forward to a subcommittee of its evaluation committee to clarify items in its evaluation handbook. 14:50
    • A staff member said that if one school goes into a secure, all schools will start in a secure. 18:18
    • A student representative reported on homecoming week, an upcoming Haunted Halls event and a Veterans Day assembly. 19:32
  4. Superintendent's report 21:47
    • A district staff member said parent-teacher conferences had been held at the high school and middle school and would be held next Thursday and Friday for the elementary schools and the academy. 22:27
    • The staff member said the high school baseball field had been transformed with in-kind donations and that crews were waiting for the turf order to arrive. 22:27
    • A staff member said a couple pieces of the project came in under budget so far and that the Baseball Association holds the money. 27:09
  5. Finance report and audit threshold 28:14
    • A staff member said auditors recommended a GASB 103 variance threshold of 25% or $25,000 of each appropriated budget or revenue line. 28:38
    • A motion to adopt the threshold was made and seconded. 30:08
    • The staff member said enrollment is right around 1,600 and county property tax estimates were a little higher than budgeted. 30:21
  6. Student mentoring objective 33:43
    • A staff member said state law requires dropping a student absent for 10 consecutive days and that those students should be kept on the district's radar. 38:37
    • A staff member said the district can work with outside agencies, including Benton County Mental Health. 39:30
    • Asked about progress reports, a staff member said a monthly report was unlikely but one could come quarterly or by grading term. 42:03
  7. PERS side account resolution 45:04
    • A staff member said the 6.9% rate is a base rate PERS charges for pension costs, with more costs on top of it. 45:18
    • A speaker said the board was setting a 4.6% threshold for a staff member to watch, not issuing the bonds yet. 47:18
    • A staff member said a new resolution and analysis may be needed if the bonds do not sell in the first round. 50:22
  8. Joint session scheduling 51:27
    • Speakers proposed moving the next board meeting from Thursday the 19th to Wednesday the 18th because of conflicts. 53:09
    • A speaker proposed starting at 6 o'clock on the 18th with an hour and a half with Kings Valley and an hour and a half of regular board business. 54:37
  9. Complaint, evaluation and fight song 55:42
    • A speaker said the board sought input from over 40 people for the superintendent's evaluation and got about 35 responses. 56:45
    • On a student's fight song proposal, a student said few students know the current song, and a speaker said it sounded like a high school level matter. 59:27
  10. Field trip policy and Costa Rica trip 1:02:59
    • One board member suggested replacing the word profit with benefit in the policy's overview, saying profit suggests monetary gain. 1:04:29
    • A speaker proposed language allowing trip advertising to students as long as all communication states the trip is not sponsored by the district. 1:06:27
    • A speaker said the policy would go to the October 27th Policy Committee, and motions on the policy and the Costa Rica trip were made. 1:08:17
  11. Oregon Department of Education standards 1:09:58
    • A staff member said the Third Plaza property item remained on hold. 1:10:04
    • A staff member said the district was out of compliance on postponement of purchase and independent adoption and called it a paperwork and recordkeeping job. 1:11:26
    • A speaker announced the vote to accept the submission was unanimous. 1:16:07
  12. OSBA governing structure resolution 1:16:27
    • A speaker said the resolution made 4 big changes and many administrative cleanup changes to OSBA's governing structure. 1:17:01
    • A staff member said no regional board or legislative policy committee positions were vacant. 1:17:27
  13. Integrated guidance final report 1:18:47
    • A staff member said that in '25-'26, 80 students from the high school participated in 100 AP exams, with 70 students scoring at a level 3 or higher. 1:22:01
    • A speaker said there were 45 truancy citations. 1:24:05
    • A motion to accept the report was made and seconded. 1:27:43
  14. Fund transfer and budget committee 1:27:59
    • A speaker said a $3,600 transfer between 2 funds moved money that was already budgeted and spent. 1:27:59
    • A motion was made to approve the applications for the budget committee. 1:29:34
  15. Future agenda, safety and recognitions 1:29:47
    • A speaker cited $87 million in facility needs, and a staff member added that was over the next 15 years. 1:34:17
    • A speaker asked whether the board wanted to spend time making sure the district was doing everything it could on school safety. 1:37:41
    • A speaker recognized the district's principals for principal month, and the meeting adjourned at 8:45. 1:45:15

Written by software from the meeting's transcript and checked sentence by sentence against it.

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Video: posted by the district as “Regular Board Meeting 10/20/2026”