Smith Valley Elementary School District board meeting, Aug 18, 2026

39 min · 0 public speakers

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What happened

What happened at this meeting

Smith Valley board takes up FY27 staff and student-parent handbooks, policy changes 19:40

A staff member reported that the playground fence and a basketball hoop encroach on a Department of Transportation right-of-way and will need to be removed before a construction project. 3:16
Motions were made and seconded to approve the FY27 staff handbook, the FY27 student parent handbook and all recommended policy changes. 19:40
A district staff member outlined changes to the FY27 student-parent handbook, including attendance incentives and an academic skills class that replaces the WIN program. 23:39

Item by item (15)

Opening and consent agenda 0:00
- The meeting was called to order and the Pledge of Allegiance was recited. 0:00
- A motion to approve the consent agenda was made and seconded. 0:51
Public comment 1:20
- The presiding speaker opened public comment for items not on the action agenda and noted that personnel decisions are not discussed during that time. 1:20
Upcoming back-to-school events 1:57
- A staff member reported that August 24th is the first day for staff, with CPR and first aid training, and that August 26th is the first day of school for everybody except kindergarten. 1:57
- A speaker said August 31st is the first day for kindergarten. 3:09
Playground fence and right-of-way 3:16
- A staff member reported that the playground fence encroaches on a Department of Transportation right-of-way and must be removed, with the transportation department willing to provide compensation based on an estimate. 3:16
- A speaker said the project is not supposed to start until summer of '27. 6:06
- A speaker said the district should get its own quotes on what the fence is going to cost. 6:22
Staffing and class schedule 6:33
- A staff member reported staffing changes, including a move from the library position to teach 3rd grade and an open 7th volleyball coach position. 6:33
- The staff member said library periods were cut from 2 periods per week to 1 period per week for all grade levels, with more minutes per class session for middle school. 8:28
- Asked whether Title I hours needed to be covered, a staff member said the district was supposed to receive almost a $12,000 match but received $3,000, so gifted and talented classroom time was reduced to allow more Title I work. 10:04
Business and facilities reports 11:38
- A staff member said the county finance department did not post reports until Friday afternoon, so July and August reports would come next month. 11:38
- A staff member reported that the gym roof was repaired, the gym floor was stripped and being waxed, and the kitchen floor was resurfaced. 12:52
- The staff member said the Braille room is now the copy room and staff room and that a community work day installed a swing set frame. 13:28
Substitute list 15:23
- A staff member noted that the list included a mom and a spouse and asked whether everybody should vote on approving the list as a whole. 15:25
- A speaker said the list was just substitutes and that nobody was new. 15:48
- A motion to hire the 26⁠-⁠27 substitutes list in its entirety was made and seconded. 16:19
Braille transcriber position 17:03
- A motion to reduce in force the Braille transcriber position was made and seconded. 17:35
Policy amendments and adoption 18:01
- A speaker said there were 6 policy amendments to consider. 18:11
- A staff member said the civic duty policy was the only one being adopted, after jury duty was taken out of a different policy. 19:22
- A motion to adopt all recommended policy changes was made and seconded. 19:40
Staff handbook 20:16
- A staff member described 4 minor changes, including removing the word regular from the criminal record check section and adding a parent phone call before any over-the-counter medication is given. 20:36
- The staff member said attendance times were added, including 8:45 AM, because an automated system will call home at 9 o'clock. 21:57
- A motion to approve the FY27 staff handbook was made and seconded. 23:22
Student-parent handbook 23:39
- A staff member said the handbook adds a Find It Here section and attendance incentives, with students at an attendance rate of 95% or higher eligible for end-of-year prizes. 23:39
- The staff member said the WIN program was removed and replaced with an academic skills class in reading and math for students in grades 6 through 8. 29:52
- A motion to adopt the FY27 student parent handbook was made and seconded. 32:28
Emergency handbook 32:40
- A staff member said nothing changed in the handbook except the date on the front cover. 32:44
- A motion to approve the FY 2027 handbook was made and seconded. 32:52
Financial summary, budget and cash balances 33:09
- A motion to approve the FY26 TFS was made and seconded. 33:53
- A motion was made and seconded to accept budget report option 1, with any funds over the adopted budget going into the interlocal fund. 34:36
- A motion was made to approve the FY26 apportionment of ending cash balances, option 1. 35:50
Propane contract 36:11
- After the propane contract came up, a speaker said it did not go up. 36:11
- A motion to approve the FY27 CHS propane contract was made and seconded. 36:27
- A speaker said the district has a keep-full contract. ~36:57
Correspondence and scholarships 37:14
- A staff member read thank-you notes related to scholarships the district provides to graduates who attended school there. 37:17
- A speaker said the scholarship program started with extra cash from 8th grade trips that was put into an account. 38:12
- The meeting was adjourned. ~39:08

Written by software from the meeting's transcript and checked sentence by sentence against it.

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Video: posted by the district as “2026/08/18 Smith Valley School Regular Board Meeting”