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St. Charles Community Unit School District 303 special meeting, date not confirmed yet

22 min

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What happened

What happened at this meeting

St. Charles school board approves personnel report 5 to 0 at special meeting 20:06

  • A Business Services Committee meeting took up items including a Mid Valley financial report, a Lincoln boiler replacement and a Haynes sewer repair. 5:06
  • A district staff member recommended replacing two failed boilers at Lincoln for a total of $342,530. 14:45
  • At a special meeting of the school board that followed, the board approved the D303 personnel report, and the chair announced the motion passed 5 to 0. 20:06
Item by item (13)
  1. Committee opening 5:06
    • The Business Services Committee meeting began at 5:30 PM, and no citizens' comments were offered. 5:06
  2. Mid Valley financial report 5:06
    • A district staff member said Mid Valley reported revenue collections starting out strong, with tuition as the primary driver. 5:29
    • The staff member said expenditures were at 8.21% of budget and there were no areas of concern at this time. 6:13
  3. District financial report 6:37
    • A district staff member said overall revenue was trending at 5% of budget, compared with 5.59% at the same time last year, and federal funds had not yet been received. 6:45
    • The staff member said salaries and benefits were at 6.77% of budget compared with 6.71% last year, and total expenditures were at 9% of budget, the same as last year. 7:29
  4. Disposal of surplus equipment 8:11
    • A district staff member said the disposal list included marching band drums East High School no longer uses and a facilities trailer that had reached its full useful life, and administration recommended declaring them surplus property. 8:22
    • Asked whether other schools needed the drums, the staff member said North and both middle schools were contacted and had no need for them. 8:53
    • A staff member said proceeds from selling a musical instrument would usually offset the band music expense. 9:10
  5. Survey software renewal 9:40
    • A district staff member requested renewal of the contract with Qualtrics, a survey program, at $36,750. 9:58
    • The chair said the item was good to go on the consent agenda. 10:36
  6. School maintenance project grant application 10:36
    • A district staff member said grant awards would not exceed $50,000 and require a local match, and recommended applying using the Fox Ridge Elementary School parking lot replacement project, estimated at $350,000. 10:53
    • A staff member said the parking lot would be completed next summer and the operating budget would cover it. 11:49
    • A staff member said the district applies every year so receiving the grant is very likely, and the district should know by the end of January. 14:01
  7. Lincoln boiler replacement 14:35
    • A district staff member said both boilers at Lincoln had failed and the manufacturer could no longer provide parts for repairs. 14:45
    • The staff member recommended replacing both boilers for a total of $342,530 to Hell Mechanical through the Equalis Co-op contract. 14:45
    • A speaker asked for the funding effect to be charted out, and a staff member said that would be provided. 16:30
  8. Haynes sewer repair 16:45
    • A district staff member said an older section of the sanitary sewer line at Haynes had separated, causing blockages, and Pepper Construction made the repair before school started. 16:55
    • The staff member said it was an emergency expenditure and recommended a not-to-exceed cost of $75,000, with the final amount to appear on next week's board agenda memo. 17:41
  9. HR and financial software renewal 18:06
    • Renewal was recommended for Infinite Visions, described as the district's HR and financial system in place since 2008⁠-⁠2009. 18:06
    • A staff member said the software has been rebranded as School ERP Pro. 18:24
  10. Future agenda items and committee adjournment 18:34
    • A district staff member said the only future agenda item was the tax levy for October. 18:49
    • The committee meeting adjourned at 5:44 PM. 19:00
  11. Special board meeting opening 20:06
    • The special meeting of the school board was called to order on Monday, September 28th, 2026, and a staff member reported members absent during roll call. 20:06
    • The board said the Pledge of Allegiance, and there were no citizen comments. 20:37
  12. Personnel report 20:37
    • A motion to approve the D303 personnel report was made and seconded, and no discussion followed. 21:05
    • The chair announced the motion passed 5 to 0. 21:36
  13. Adjournment 21:36
    • A motion to adjourn the special meeting was made and seconded. 21:36
    • The motion passed 5 to 0, and the meeting adjourned at 5:47 PM. 22:04

Written by software from the meeting's transcript and checked sentence by sentence against it.

Who spoke

Who spoke

We can’t yet tell who is speaking at this board’s meetings.

Video: posted by the district as “Business Services Committee/Special Board Meeting 9/28/2026”