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Trotwood-Madison City School District work session, Oct 1, 2026

47 min · 0 public speakers

Safety, weapons and police ▶ 13:51

This board doesn’t post agenda times. Click a board member to jump to where they first speak; we list only members whose voice our check named. Video length 47 min.

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What happened

What happened at this meeting

Trotwood-Madison treasurer reports state warning letter on district deficit spending 2:58

  • The treasurer told the board the district received a letter from the Department of Education and Workforce pointing out that the district is deficit spending and warning of potential fiscal distress. 3:22
  • The superintendent presented open enrollment figures, saying 185 open enrollment students were enrolled as of 10/1, and explained a homecoming ticket decision made for safety reasons. 13:51
  • The board voted to enter executive session at 6:16. 46:37
Item by item (15)
  1. Opening and agenda adoption 0:45
    • A staff member read the district mission statement. 0:56
  2. Consent agenda 1:47
    • The consent agenda included student activity budgets for the EOC, the Trotwood Madison High School MH functional class and Trotwood Madison Middle School. 1:47
    • The motion on the consent agenda passed. 2:51
  3. Treasurer's report 2:51
    • The treasurer said minutes from the September 3rd work session, the September 12th board retreat and the September 17th regular meeting were attached for approval at the business meeting. 2:58
    • The treasurer said a letter from the Department of Education and Workforce pointed out that the district is deficit spending and indicated a potential for fiscal distress. 3:22
    • The treasurer said the district received a fiscal distress letter last year and had to create a recovery plan, and that this year's letter is a warning that the district is on track for that to happen again. 3:26
  4. Personnel agenda 4:21
    • The superintendent requested approval of the personnel agenda and explained that IEP writers are in-house licensed intervention specialists who write IEPs for classrooms staffed by substitute teachers because of a shortage. 4:21
    • The superintendent said home instructors are certified teachers, mostly district employees, who work with students on IEP goals outside the school day, usually no more than 5 to 8 hours a week. 6:06
  5. Disposition of district property 8:48
    • The superintendent asked the board to accept bids of $800 apiece for 3 obsolete Hobart slicers, saying such slicers usually go for about $300 or $400. 9:15
    • The superintendent said the money would go back to food service. 10:15
  6. Donation to Westbrook Village Elementary 10:43
    • The superintendent presented a request to accept school supplies with an approximate value of $2,200 donated to Westbrook Village Elementary for 4th and 5th grade students. 10:43
  7. Fall policy updates first reading 11:32
    • The superintendent said the summary of fall policy updates is roughly about 99 pages, serves as the first reading and contains mostly technical changes. 11:53
    • A staff member said the policy on e-bikes stood out as new. 12:55
  8. Enrollment and open enrollment update 13:51
    • The superintendent said the increase amounts to roughly about $300,000 to the district and that 2,544 students were enrolled in the district as of September 21st. 13:51
    • The superintendent said about 191 students who live in Trotwood attend other public districts through open enrollment. 13:51
    • The superintendent said the district had 140 open enrollment students initially last year and ended the year with 131, and has 185 enrolled as of 10/1. 14:47
  9. Homecoming ticket decision 13:51
    • The superintendent said the district received pushback on its stance on selling homecoming game tickets and that the decision was made in consultation with the Trotwood Police Department and high school administration. 20:45
    • The superintendent said the district received information from social media platforms about the game and acted out of an abundance of caution for safety. 21:22
  10. Anti-bullying week and rally 23:06
    • The superintendent said a planned anti-bullying parade would be moved inside at the middle school as a rally because of rain, with 2nd and 4th graders attending. 23:06
  11. New legislative update format 24:38
    • The superintendent introduced a draft 3-page legislative update format to replace the 50 to 60 page monthly update from Montgomery County ESC. 25:37
  12. City council presentation 27:43
    • The superintendent said a brief presentation on the district would be given to the city council on November 2nd at 6 o'clock PM and invited board members to attend. 27:43
  13. Treasurer comments 30:34
    • The treasurer said an Ohio Space Grant Consortium mini grant in the amount of $1,000 had been received and would be used to purchase supplies for a STEM class. 30:34
  14. Superintendent comments and upcoming events 31:58
    • The superintendent said parent-teacher conferences are the week of 10/12 through 10/16 and the band was awarded $200 through the Goodwill Easterseals Drive to Victory. 33:47
    • The superintendent noted the Hall of Fame banquet on the 8th, the city trunk-or-treat on the 16th and the Trotwood Chamber of Commerce dinner on the 12th of November. 36:08
  15. Board comments and executive session 39:19
    • Aaron Lumpkin congratulated the marching band on winning first place at a contest in Cleveland. 42:31
    • Aaron Lumpkin asked spectators at the homecoming game not to interfere and to behave as they are supposed to. 43:05
    • A motion was made to enter executive session to discuss personnel matters, confidential information and security arrangements. 46:13
    • The motion passed and the board entered executive session at 6:16. 46:37

Written by software from the meeting's transcript and checked sentence by sentence against it.

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Video: posted by the district as “Trotwood-Madison City School Board Work Session 10/1/2026.”