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Stillwater Public Schools board meeting, Sep 8, 2026

55 min · 6 public speakers

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What happened

What happened at this meeting

Robotics families ask Stillwater school board for practice space and transportation 12:37

  • A district staff member gave the superintendent's report, which covered enrollment, transfers, strategic planning dates and district activities. 1:51
  • Several speakers at public comment asked the board for practice space and transportation for the district's robotics program. 12:37
  • Motions were made to approve the consent agenda with the removal of policy COA, to approve the treasurer's report as presented and to authorize the superintendent to solicit bids for an indoor training facility. 29:55
  • Policy COA was pulled from the consent agenda and tabled to come back at a special board meeting. 29:55
Item by item (11)
  1. Opening and roll call 0:17
    • The meeting was called to order and roll was called. 0:17
    • A student was recognized as a special guest and led the Pledge of Allegiance. 0:32
  2. Superintendent report 1:51
    • A district staff member said enrollment stood at 5,665 as of that afternoon, after the 10-day drop period. 2:48
    • The staff member said the district approved 143 intradistrict transfers and 150 open transfers from out of district, and that strategic plan focus groups were set for the last week in September. 4:00
    • The staff member said a college and career fair at the new high school drew almost 60 recruiting organizations and probably 2,000 or more students. 9:49
  3. Public comment on robotics program 11:00
    • A speaker at public comment said requests for appropriate and safe space for the robotics team had gone on for 2 years and that transportation from the high school to the junior high for practices had not been provided. 12:37
    • Other speakers said robotics teams often meet in homes because of a lack of space at the high school, and one said building one robot can cost $2,000 to $5,000. 15:29
    • The presiding speaker thanked the families and students and said the board would work for them. 27:57
  4. Consent agenda and policy COA 28:30
    • A motion was made to approve the consent agenda with the removal of policy COA. 29:55
    • The presiding speaker said the policy would be reviewed at an upcoming special board meeting and brought back. 30:26
    • All responses in the roll-call vote were yes, and policy COA was tabled. 30:09
  5. Treasurer's report 30:26
    • A district staff member said the district was very healthy in every area, especially the general fund. 31:04
    • The staff member said the district received a reimbursement from Willowbrook for about $109,000 of utilities billed to the district during the new high school construction, and a first state foundation aid payment of almost $1.6 million. 32:17
    • The staff member said auditors had confirmed the fund balances. 35:25
  6. Bids for indoor training facility 40:14
    • A district staff member said removing the current football and cheer facility instead of converting it would bring financial and project advantages. 40:37
    • The staff member said the district had a 75%, 80% set of plans for an indoor baseball and softball facility at Couch Park and had worked with the city on the plan. 40:37
    • A roll call followed the motion to authorize the superintendent to solicit bids for the SPS softball/baseball indoor training facility, and the responses recorded were yes. 42:27
  7. Rescinding athletics project bid 42:58
    • A district staff member said Adept Patriot Services LLC had been the low bidder and that the district had inconsistencies and difficulties with the vendor's low voltage work on an earlier high school project. 43:23
    • The staff member said the district would work with Willowbrook to assess the next lowest responsible bidder. 43:23
    • A roll call followed the motion to rescind the previously approved bid awarded to Adept Patriot Services LLC, and the responses recorded were yes. 44:35
  8. Bond project update 45:01
    • A presenter said crews continued working through the punch list on Phase 1 and that the city would do a final look on Thursday or Friday toward a full certificate of occupancy. 45:16
    • The presenter said the palm and cheer building and the soccer and track building were tracking to mid-November. 45:16
    • The presenter said bids for the baseball and softball building were expected to come back in November. 45:16
  9. Executive session 51:43
    • The executive session minutes stated that no votes were taken and nothing else was discussed. 53:12
  10. Personnel recommendations 54:14
    • A motion was made to approve the appointments, resignations and employment recommendations listed on Exhibit A of the agenda. 54:33
  11. Adjournment 54:50
    • A motion was made to adjourn at 7:56. 54:52

Written by software from the meeting's transcript and checked sentence by sentence against it.

Who spoke

Who spoke

We can’t yet tell who is speaking at this board’s meetings.

Video: posted by the district as “September 8th, 2026 School Board Meeting”